Office Administrator

Job Description

JDW Building & Conservation Ltd are looking for a motivated individual to assist in the daily office activities of running a building and property investment company.

The role will involve:

Helping with the procurement of building materials including

1. Working with directors and management.
2. Sourcing of materials under the instruction of directors and management.
3. Cross referencing quantities with project schedules.
4. Liaising with suppliers to negotiate prices.
5. Checking the availability of materials.
6. Drafting orders on accounting software.

Assisting with H&S within the companies to include

1. Compiling health and safety folders for sites.
2. Working with site managers to ensure compliance.
3. Complete forms, checks and submit applications.
4. Creating risk assessments and method statements.
5. Obtain RAMS and insurance from sub-contractors.

Taking orders from site and securing suppliers’ prices

1. Placing orders with merchants and suppliers for materials and services.
2. Inputting information into Xero accounting software.
3. Scheduling deliveries.
4. Keeping management and site updated delivery dates.

Updating purchase orders

1. Updating purchase orders with delivery dates.
2. Add project costs to sub-contractor purchase orders.
3. Keep track of totals paid to sub-contractors.

Training and CPD

1. Review training matrix.
2. Arrange funding.
3. Book courses.
4. Update training matrix spreadsheet.

Liaising with tenants and agents for the management and maintenance of properties.

1. Updating property software with documents.
2. Booking sub-contractors for repairs, servicing, and maintenance.
3. Generating and reviewing tenancy agreements.
4. Create purchase orders for suppliers and contractors.
5. Inputting invoices on accounting software.

Experience within the construction industry would be useful but further training will be given.

Excellent Wage/package  is negotiable depending on experience.

If you feel you could fulfil this role please click apply.